WELCOME VENDORS & GUESTS
The following information will provide details about this event.

If you still have unanswered questions after reviewing this information, please do not hesitate to email charmcityodyssey@gmail.com.

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SETTING UP
Vendors can start setting up on Saturday, March 27, 2027, from 7 AM to 9 AM. We ask that all booths be set up and ready to go by 9:30 AM. Please plan to have your booth manned until 4 PM Saturday. 

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• Upon Arrival, check in at the registration desk (near Food Court).

• Sign the Liability Waiver (available at check-in)

• Receive your space assignment

• If you requested special accommodations on your registration form, these accommodations will, if possible, be provided at this time.

• Vendors must bring their own displays, tables, and chairs. 

• Electric hookups are not available. Make sure you can operate without power.

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SALES COLLECTION
Vendors must process their own sales and required taxes.

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RESTROOMS
Public restrooms are located in the Food Court.

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RULES & PROCEDURES SUMMARY
1. Vendor fees are $55 per table. We accept artists, authors, writers, illustrators, and fandom-related vendors from your favorite fandoms, including anime, film, TV, books, comics, video games, collectible card games, tabletop role-playing games, and more. 

2. Vendor fees are non-refundable.

3. Tables/Chairs/Tents – Each vendor is required to bring their own table, chair(s), and displays. No Tents are allowed to be set up inside the building. 

4. Booth Placement & Vendor check-in - Booth placement is by assignment and is given to you via email. Print out the MAP (see email attachments). Our volunteer staff will direct you to your assigned location.  
 

5. Vendor Parking and Unloading - The Food Court entrance is where you will go for check-in. After you unload, please move your vehicle before you start setting up. On Saturday, we will have an area set aside for vendor parking (see email attachment). We will have volunteers to assist with loading and unloading. 
 

6. Photos - We will have photographers out taking photos for promotional use.

7. Promotions - Help us promote the event. Please share our event page on your social media and/or website. Let's make this year's event the biggest one yet!

8. Electric Needs – Unfortunately, there is no power at the event. You are allowed to bring a Power Pack for power is necessary.